Smart Maintenance
Task Manager
The maintenance management software built for factory floors. Schedule preventive tasks, track every technician, scan NFC tags on machines — and manage it all from one platform.
Smart Maintenance Task Manager is a cloud-based CMMS (Computerized Maintenance Management System) developed by Pegotec for industrial manufacturing, food processing, textiles, chemical, automotive, and pharmaceutical operations. The platform consists of a web dashboard for managers and a mobile app (iOS and Android) for field technicians — both working in sync, with full offline capability on the factory floor.
Trusted by maintenance teams in manufacturing and production
Maintenance Without Structure Costs Production Time
Most factories still rely on paper forms, whiteboards, and spreadsheets to manage maintenance. The result: missed tasks, untracked work, and machines that fail at the worst possible moment.
Missed Maintenance Tasks
Without a system, maintenance schedules live in spreadsheets or people's heads. Tasks are skipped, machines wear out faster, and failures catch your team off guard.
No Visibility into What's Done
How do you know if a lubrication check was actually completed? Paper forms get lost. Spreadsheets are outdated by the time you read them. Management has no real-time picture.
Reactive Maintenance Costs More
Repairing a broken machine costs 3–5 times as much as preventing the failure. Without scheduled maintenance, your team is always reacting—and production always pays the price.
A Maintenance Platform
Built for the Factory Floor
Smart Maintenance Task Manager gives your team a single system to schedule, assign, track, and report on every maintenance task — from the office dashboard to the technician's smartphone.
Scheduling
Works Offline
Reporting
Multi-site
Everything Your Maintenance Team Needs
From automated schedules to NFC machine tags — Smart Maintenance Task Manager covers every part of your maintenance workflow.
Stop Missing Maintenance Tasks
Build recurring maintenance schedules for every machine, production line, and department. Daily, weekly, and monthly — Smart Maintenance Task Manager sends tasks to the right technician at the right time.
When a task is overdue, managers see it instantly on the dashboard. No task falls through the cracks.
- Recurring task schedules (daily, weekly, monthly)
- Auto-assign tasks to technicians or teams
- Overdue alerts and escalation notifications
- Multi-department and multi-site scheduling
- Grace period configuration per task type
The App That Works Even When the Network Doesn't
Factory floors, basements, and remote production areas often have no internet connectivity. Most maintenance apps fail there. Smart Maintenance Task Manager doesn't — because it was built from the ground up as an offline-first app.
Technicians execute tasks, complete checklists, capture photos, and submit reports without any internet connection. When the device reconnects — even hours later — everything syncs automatically to the central system.
No lost data. No failed submissions. No workflow interruption.
- Fully offline — execute tasks with zero connectivity
- Automatic sync when the connection returns
- Works on iOS and Android phones and tablets
- NFC tag scanning works offline
- Photos captured offline are queued and uploaded when connected
- Background sync every 15 minutes when online
- Available in 9 languages — configurable per technician
Map Every Machine, Line, and Department
Smart Maintenance Task Manager supports a 5-level asset hierarchy so you can organize maintenance exactly how your facility is structured.
From the top-level department down to the individual task point on a machine, every piece of equipment has a complete maintenance history, assigned tasks, and real-time status.
- 5 levels: Department → Line → Asset → Section → Task Point
- NFC tags per machine section for instant identification
- Full maintenance history per asset
- Duplicate and reorganize hierarchy as your facility grows
- Multi-site: manage multiple factories from one account
Safety Procedures Enforced Before Every Task
Before a technician can start a maintenance task on a machine requiring lockout, Smart Maintenance Task Manager requires full LOTO (Lockout/Tagout) safety acknowledgment. No bypass, no exceptions.
Every task completion creates a time-stamped audit trail with the technician's name, photos, and recorded values.
- LOTO gate enforced on lockout-required machines
- Step-by-step safety procedure checklists
- Full audit trail: who, what, when, with evidence
- Safety measure acknowledgment before task execution
- Shutdown and repair request management
Lockout/Tagout (LOTO) is a safety standard for controlling hazardous energy. Learn more: OSHA 29 CFR 1910.147 →
One Platform. Web Dashboard + Mobile App.
Managers get a real-time view of maintenance status on the web. Technicians execute tasks on their smartphones. Everything stays in sync.
Why Maintenance Teams Choose Smart Maintenance Task Manager
The numbers speak for themselves. Companies that switch from paper and spreadsheets to Smart Maintenance Task Manager see real results — faster.
- Eliminate missed maintenance
- Reduce unplanned machine downtime
- Track technicians work in real-time
- Schedule across multiple sites
- Full audit trail on every task
- Enforce safety before every job
- Works offline in any facility
- Available in 9 languages
A Complete Maintenance Management System
Preventive Scheduling
Recurring tasks for every machine, line, and department
Mobile App
iOS + Android app for field technicians, works offline
NFC Tag Integration
Scan NFC tags on machines to instantly open maintenance tasks
Asset Hierarchy
5-level structure: Department → Line → Asset → Section → Task Point
Safety & LOTO
Enforce safety procedures before every maintenance task
Lubrication Management
Dedicated lubrication task types with product tracking
Reports & Analytics
Dashboard KPIs, task reports, technician performance
Multi-site Management
Manage multiple factories and sites from one account
9 Languages
Arabic, English, French, German, Indonesian, Malay, Mandarin, Thai, Vietnamese
Repair Requests
Technicians submit repair requests; managers review and approve
Shutdown Management
Formal shutdown workflows with reason logging
Photo Evidence
Capture before/after photos as task completion evidence
Built for the Industries That Keep Things Running
What Maintenance Teams Say
“Before Smart Maintenance Task Manager, we had three whiteboards and a spreadsheet. Now our maintenance manager knows exactly what's been done on every machine — in real time.”
“The mobile app is what makes it work. Our technicians scan the machine's NFC tag, complete the checklist, and take photos. Done. No paperwork.”
“We run 3 production sites. Smart Maintenance Task Manager gives us a single dashboard to view the maintenance status across all of them. That visibility changed how we manage our operations.”
Start Managing Maintenance
The Smart Way
Join maintenance teams across industries who have replaced paper forms and spreadsheets with Smart Maintenance Task Manager. Book a 30-minute demo tailored to your facility.